The website service, YouSendIt.com, may have equal application for both personal and business communication. Along with giving you the ability to send large files, YouSendIt gives the email recipient the option of visiting the website to download the file, which I consider a simple courtesy. If your friends email you huge attachments that tie up your email program or worse yet, fill up your email box so you can’t receive additional emails, you’ll want to tell them about this service!
Most Internet Service Providers (ISPs) don’t allow emails with attachments larger than 5 MB and some, especially the free email services, severely limit the attachment size. Unfortunately, you may not be aware of your service company’s requirements, and you may waste time waiting for a large email to be sent, only to waste more time as it’s returned with the accompanying large attachment.
There are plenty of services where you can upload files, photos, graphics, etc., for free, but this is the first I’ve seen to incorporate email messages in such an easy-to-use manner. Sign up for a FREE account at YouSendIt.com and you can upload a file as large as 100 MB to their server. Your email recipient will receive your message with the web address (live link) where they can download the file. Nice. The file is available for 7 days and can be downloaded 25 times. (YouSendIt offers 3 paid upgrade options.)
- Visit YouSendIt.com and sign up for a free account.
- Select “Contacts” in the left column; then “Add” your email addresses.
- To send an email, select “Contact” and click on an email recipient.
- To send to additional recipient(s), click on “(select contacts)” under the address field and you’ll be able to choose from everyone you’ve added to your contacts list.
- Type in your message.
- In section 2, click on “Browse,” locate the attachment file on your computer, highlight or select it, and hit Open, Save, Choose…whichever option you have.
- Click on the “Send it” button. (You can click on “Need secure transfers?” below the Send it button, but since no password is required to get into the download page, I don’t know what’s “secure.”)
- Be patient. It will take some time for the file to upload to the server; then a screen will appear with the new address where your file is located. You’re done.
Something to remember: It’s the Internet so there’s no privacy! Anyone can stumble across your message and attachment. In fact, that’s how I found this site. I did a Google search for a Powerpoint presentation called “Life On A Train” to send to my friends. Google found it in an email message at YouSendIt posted by someone I don’t know who had uploaded the file for their friends. Keep in mind Google and other search engines “spider” everything on the web. Post it and it may be there for eternity for anyone and everyone to see.
If you don’t want your email message posted online, use YouSendIt to send an email with the file to yourself. As soon as the file is uploaded and the email is sent, you’ll have access to the web address of the download page. Then you can use your own email program to send your message and simply copy and paste the web address into the text of your email.